Privacy Policy
Effective date: 30 June 2026
Overview
tmrk (“we”, “us”) provides a meeting-recording and notes platform that records your video calls, transcribes them, and generates summaries, action items, and searchable archives. This policy explains what we collect, how we use it, and the choices you have. By using tmrk you agree to the practices described here.
Information we collect
- Account information — your name, email address, password (stored only as a secure hash) or Google sign-in identity, and the workspace/ organization you belong to.
- Calendar data — when you connect Google or Microsoft calendar, we read upcoming events (titles, times, attendees, meeting links) to schedule recordings. With your permission we may add our recorder to an event.
- Meeting content — audio and (where enabled) video recordings of meetings you record, plus the transcripts, summaries, action items, and embeddings derived from them.
- Integration & email data — content you choose to connect (e.g. mailboxes or other tools) to enrich your workspace.
- Usage & device data — log data, device/browser information, and basic analytics needed to operate and secure the service.
How we use your information
- To record, transcribe, summarize, and index your meetings.
- To provide search and “ask across meetings” grounded in your own accessible content.
- To operate, secure, support, and improve the service.
- To communicate with you about your account, support requests, and service updates.
We do not sell your personal information, and we do not use your meeting content to train third-party foundation models.
AI processing & subprocessors
To deliver transcription and AI features we use trusted third-party processors, which may include speech-to-text and large-language-model providers, cloud storage, and hosting infrastructure. These processors act on our instructions to process the content you submit. Where you supply your own AI provider key (BYOK), your content is processed by that provider under your own terms.
How we share information
We share your information only: within your workspace according to access rules (e.g. meeting visibility for attendees, owners, and admins); with the subprocessors described above; when required by law; and to protect the rights, safety, and security of our users and the service.
Recording consent
You are responsible for obtaining any consent required by applicable law before recording a meeting and its participants. tmrk surfaces the recorder’s presence in meetings; you should inform participants that a meeting is being recorded.
Storage, security & retention
Recordings and derived data are stored on encrypted cloud infrastructure and served only via short-lived, signed links — never from public buckets. We retain your content for as long as your account or workspace is active, or as needed to provide the service. You can delete individual meetings (which removes the recording, transcript, notes, and embeddings) at any time, and deleting your account removes your associated data.
Your rights
Depending on your location, you may have rights to access, correct, export, or delete your personal information, and to object to or restrict certain processing. You can exercise these rights from within the app or by contacting us.
Cookies
We use strictly necessary cookies to keep you signed in and to operate the service. We do not use advertising cookies.
Children
tmrk is not intended for individuals under the age of 16, and we do not knowingly collect their personal information.
Changes to this policy
We may update this policy from time to time. Material changes will be reflected by updating the effective date above and, where appropriate, by notifying you in the app.
Contact us
Questions about this policy or your data? Reach us through the in-app Support page or at your workspace administrator. We’ll respond as promptly as we can.